Processing of (personal) data by the entity in charge of the online application process

Privacy Policy for Applicants
We, CFP FlexPower GmbH, take the protection of your personal data very seriously. With this privacy policy, we inform you about which personal data we collect from you during the application process, for what purposes this data is used, and which rights you have according to the General Data Protection Regulation (GDPR).

1. Data Controller
The data controller responsible for the processing of your personal data is:

CFP FlexPower GmbH
Lippmannstr. 8
22769 Hamburg
Email: shout@flex-power.energy

Represented by:
Max Amir Dieringer, Jan Egidi, Mirko Thoden, Amani Joas

2. Types of Data Processed
In the context of the application process, we process the following personal data:

Personal details (e.g., name, address, date of birth)
Contact details (e.g., email address, phone number)
Application documents (e.g., cover letter, resume, certificates, qualifications)
Professional and academic data (e.g., work experience, education)
Other data that you voluntarily provide to us during your application
3. Purpose and Legal Basis of Data Processing
Your personal data is processed for the following purposes:

Assessing your suitability for the advertised position
Conducting the application process
Contacting you during the application process
Potential inclusion in our applicant pool for future job openings (only with your consent)
The processing of your personal data is based on Art. 6(1)(b) GDPR (performance of a contract or pre-contractual measures) and, where applicable, on your consent in accordance with Art. 6(1)(a) GDPR, if you have given it.

4. Sharing Your Data
Your application data will be treated confidentially and will only be shared with internal staff responsible for the recruitment process. Data will only be shared with third parties if necessary for contract processing or if you have expressly consented to it.

5. Data Retention Period
We store your personal data for the duration of the application process. If no employment is offered, we will delete your data no later than six months after the end of the application process, unless you have consented to a longer storage period (e.g., inclusion in our applicant pool) or if legal retention obligations exist.

6. Your Rights
Under the GDPR, you have the following rights:

Right of Access (Art. 15 GDPR): You have the right to request information about the personal data we process about you.
Right to Rectification (Art. 16 GDPR): You can request the correction or completion of your personal data stored with us if it is incorrect or incomplete.
Right to Erasure (Art. 17 GDPR): You have the right to request the deletion of your personal data, provided the legal requirements are met.
Right to Restriction of Processing (Art. 18 GDPR): You can request the restriction of the processing of your data if the legal requirements are met.
Right to Data Portability (Art. 20 GDPR): You have the right to receive the personal data you have provided in a structured, commonly used, and machine-readable format, or to request the transfer of this data to another controller.
Right to Object (Art. 21 GDPR): You can object to the processing of your data for reasons arising from your particular situation.
Right to Withdraw Consent (Art. 7(3) GDPR): If the processing of your data is based on your consent, you can withdraw it at any time.
7. Right to Lodge a Complaint with a Supervisory Authority
You have the right to lodge a complaint with a data protection supervisory authority if you believe that the processing of your personal data violates the GDPR.

8. Data Security
We take technical and organizational measures to protect your personal data against manipulation, loss, destruction, or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.

9. Contact
If you have any questions or comments about this privacy policy or wish to exercise your rights, you can contact us at any time:

CFP FlexPower GmbH
Lippmannstr. 8
22769 Hamburg
Email: shout@flex-power.energy

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.